Nobody sets out to fall behind on their books. It happens because customers, suppliers and staff all need something from you on the same day, and the paperwork gets pushed to tomorrow.
Then it catches up with you. M-Pesa payments with no receipt anywhere. Bank statements that haven't been matched since March. A supplier ringing about an invoice you're fairly sure you paid.
Uwazi Consulting provides bookkeeping services in Kenya for small and medium businesses. We keep your records current and accurate month by month, so you're never rebuilding a year of them under pressure.
What Our Bookkeeping Services Cover
Here's what we take off your hands.
Daily Transaction Recording
Every sale, purchase, bank transfer, M-Pesa payment and cash movement gets recorded and posted to the right account. We work from what you already have: invoices, receipts, till summaries, supplier bills and statements.
Bank and M-Pesa Reconciliation
We match your books against your bank and mobile money statements, line by line, then chase whatever doesn't agree: a payment entered twice, a bank charge nobody posted, a deposit that never reached the sales ledger. By month end, the cash in your books is the cash you have.
Accounts Receivable
We record customer invoices, apply payments as they come in, and keep an ageing report showing who owes you what and for how long. You get a list you can act on.
Accounts Payable
Supplier invoices go in as they arrive and are tracked against their due dates. You pay on time, you don't pay twice, and you can see what's going out before it leaves the account.
Expense Categorization
Costs go into consistent categories — rent, transport, salaries, utilities, professional fees, stock — with documents filed against each one. That's what lets you compare one month to the next, and what KRA will look for if your expenses are ever questioned.
General Ledger Maintenance
All of it feeds a general ledger that's genuinely maintained: opening balances right, journals posted, trial balance balancing. Your financial statements and tax returns are built on this.
Why Good Bookkeeping Matters for Your Business
Good books aren't just tidiness. They decide what you can see about your business, and what you can prove.
When records are current, you know what you really made on a job, which customers are slow to pay, and whether last month's sales turned into cash. Without that, you're pricing on gut feel.
It also makes everything else easier. Reconciled books mean VAT and PAYE returns are filed from real numbers, year-end accounting services start from a usable trial balance, and tax consultancy advice is based on your actual position. If KRA ever asks you to back up a figure, the documents are already there.
Monthly Bookkeeping Support
Most clients work with us monthly. That's often enough that the numbers are still useful when you get them.
Getting us your records. You send the month's documents: bank and M-Pesa statements, sales invoices, supplier bills, expense receipts and payroll summaries. Email, a shared folder, or straight into your accounting software if we have access.
What happens next. We post the transactions, reconcile the bank and mobile money accounts, and update receivables and payables. Anything that doesn't look right comes back to you as a question rather than a guess posted to the ledger.
What you get back. Updated books, a bank reconciliation, a profit and loss statement, a balance sheet, and ageing reports for receivables and payables. We flag anything worth a second look, and we can talk the figures through with you on a call.
If your volumes are low, quarterly may suit you better. If there are past months to sort out, we clean those up first.
Getting Started With Uwazi's Bookkeeping Services
We start with a short conversation: what the business does, roughly how many transactions you handle, and what shape the records are in. Be honest about that last one. We've seen immaculate books and drawers full of receipts, and both are fine.
To get you set up, we ask for:
- Bank and M-Pesa statements for the period we take on
- Your latest trial balance or financial statements, if you have them
- Sales invoices and supplier bills
- Payroll records, if you have staff
- Your KRA PIN and business registration details
- Access to your accounting software, if you use one
If you're already on QuickBooks, Xero, Zoho Books or Sage, we work inside it, so your data stays where you can see it. If you're on Excel or paper, we'll put together something simple that fits the business. Either way, the books are yours and you keep access.
Bookkeeping Services FAQs
Can I outsource bookkeeping for a small business in Kenya?
Yes, and for most small businesses it makes more sense than hiring. You get qualified attention every month for a fraction of the cost of a full-time bookkeeper, with no recruiting, training or leave cover.
How regularly should my books be updated?
Monthly, at the very least. That keeps reconciliations manageable, catches mistakes while someone still remembers the detail, and means your VAT and PAYE returns come from real figures. High daily volumes — retail, restaurants, distribution — are better off weekly.
Do you work with existing accounting software?
Yes. We work in whatever you're already using, including QuickBooks, Xero, Zoho Books and Sage. If you don't have software yet, we'll suggest something that fits your volumes and your budget.
What is the difference between a bookkeeper and an accountant?
A bookkeeper records what happened: transactions, reconciliations, ledgers. An accountant works out what it means, preparing statements, advising on tax and structure, and handling statutory filings. We do both, so the firm keeping your records is the one preparing your accounts and tax returns.
How much does bookkeeping cost?
It depends on how many transactions you have, how many accounts need reconciling, whether payroll is included, and how much catching up is needed at the start. We look at your records first, then quote a fixed monthly fee.
Talk to Us About Your Bookkeeping
Tell us how your records are kept now and what's slipping: reconciliations, receipts, supplier payments, or a few months of catching up. We'll tell you what it would take to get the books current.
We're based in Nairobi and work with businesses across Kenya.