Most business decisions come back to a number: whether you can afford another hire, whether a product line is profitable, whether the bank will lend. When your accounts are months behind or balances do not reconcile, you end up guessing.
Uwazi Consulting provides accounting services in Kenya for small and medium businesses that need their financial information prepared properly and delivered on time. We are based in Nairobi and work with clients across the country.
Our role is to take the accounting work off your desk — financial statements, reconciliations, management reports, ledger upkeep — and hand back figures you can rely on, explained plainly, on a schedule you can plan around.
What Our Accounting Services Include
Our accounting work covers five areas. Most clients take all of them as a single ongoing engagement, but you can start with one.
Financial Statement Preparation
We prepare your statement of financial position, statement of profit or loss, statement of cash flows and the notes, under the framework that applies to your business. You receive a complete set of financial statements for the period, formatted for whoever will read them: your directors, your bank, your auditor or KRA.
Account Reconciliation
We reconcile bank accounts, supplier and customer balances, cash, mobile money and control accounts against your ledger. You receive a schedule for each account, with unexplained differences listed, traced and flagged for your decision rather than quietly written off.
Management Accounts
We produce monthly or quarterly management accounts: profit and loss with comparatives, gross margin by product or service line, debtor and creditor ageing, and budget variances. These are the numbers you run the business on between year-ends.
Financial Reporting and Interpretation
Figures alone rarely answer the question you actually have. Each cycle we walk you through what the accounts show: where margin moved, what is tying up cash, which costs are growing faster than revenue.
General Ledger Management
We maintain your chart of accounts, review postings for correct classification, run period closes and prepare the ledger for year-end, so statutory filing and audit work are not held up by unresolved balances.
Transaction recording sits alongside this work. If that is what you need rather than reporting, see our bookkeeping services.
When Should a Business Consider Outsourcing Accounting?
There is usually a point where keeping the accounts in-house stops making sense. The common signals:
- You have outgrown owner-managed accounts. The spreadsheet that worked at ten transactions a week does not work at two hundred.
- Someone keeps asking for reports you do not have. A lender, an investor, a board or a partner wants monthly or quarterly figures, and producing them has become a recurring scramble.
- There is no accountant in the business. Or there is one person handling everything, with nobody reviewing the work.
- Year-end has become a problem. Your auditor's queries take weeks to answer because the underlying records were never reconciled.
Outsourcing gives you qualified accounting capacity without the cost of a permanent finance team.
Accounting Services for Small and Growing Businesses
A three-person consultancy and a thirty-staff distributor both need accounting services, but not the same ones. Three things set the scope.
Transaction volume. A business processing a few invoices a month needs reconciliation and reporting; one processing hundreds across several bank and mobile money accounts needs a structured monthly close.
Reporting complexity. Multiple revenue streams, stock, foreign currency balances, branches or project costing all add schedules to the work. So does a lender or investor who expects reporting in a set format on a fixed date.
Business structure. A sole proprietorship has lighter requirements than a limited company, which must keep proper accounting records and prepare annual financial statements for its members. Where accounting treatment affects your tax position, this work connects directly to our tax consultancy services.
We scope the engagement to the business as it is now, and revisit the scope as volumes and obligations grow.
Our Accounting Service Process
- Initial assessment. We look at how your records are kept now and establish what your business must produce and what you want to see. The conversation is free and carries no obligation.
- Scope and engagement. We set out in writing what we will deliver, how often, by which dates, and what it costs. You know the fee before any work starts.
- Records and setup. We collect what we need — bank statements, existing ledgers, supplier and customer records, system access — and agree opening balances before posting anything.
- Ongoing accounting work. Reconciliations, ledger maintenance and period closes run to a fixed cycle, monthly or quarterly, so nothing accumulates into a year-end backlog.
- Reporting and communication. Your reports arrive on the agreed date, and a named accountant handles your file — reachable between reporting dates, not only at the close.
Accounting Services FAQs
What is included in outsourced accounting services?
For most clients: reconciliation of all accounts, general ledger maintenance, monthly or quarterly management accounts, annual financial statements, and a review discussion each cycle. The exact scope is set in your engagement letter.
What is the difference between accounting and bookkeeping?
Bookkeeping records transactions as they happen — invoices issued, payments made, receipts banked. Accounting takes those records further: reconciling them, classifying them correctly, preparing financial statements and interpreting what the figures show. Most businesses need both, and the bookkeeping has to be sound first.
How much do accounting services cost in Kenya?
Fees depend on transaction volume, reporting frequency, whether annual financial statements are included, and the condition of your existing records. We quote a fixed monthly or quarterly fee after the initial assessment, rather than billing by the hour.
What financial records do I need to get started?
Bank and mobile money statements for the period, your existing ledgers or accounting file, sales and purchase invoices, payroll records and your KRA filing history. If any of it is missing, we will tell you what it takes to bring the records up to date.
Talk to Us About Your Accounting
If your accounts are behind, or you need reporting you can put in front of a lender, a board or an auditor, start with a conversation. Tell us how your records are kept now and what you need to produce, and we will tell you what the work involves and what it will cost.